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Directors' Information Page

This is some helpful information for directors to have on hand. Each band will have its own host or hosts to guide the group and answer any questions. They will provide you with a packet of information upon arrival in Sumner. We look forward to sharing the field with you!

Important Deadlines!

Registration received by July 1 = $300.00     
Registration received  July 2 - September 1 = $325.00
Registration received September 2 - October 1 = $350.00

Entry forms need to be received by October 1. If you need overnight accomodations, please let us know as soon as possible.

Payment must be received prior to your band taking the field. Failure to remit payment will result in a forfeiture of your group. 

Program, school, band, staff and show information must be received no later than October 1. This is to ensure that information printed in the program is accurate and complete. Please use the form provided or enter your information on-line.

Transportation and support vehicle information must be received no later than October 1. This is to ensure that we have alotted adequate space for your buses, trailers and tents.

Please provide announcement scripts no later than October 15 so that our announcer can have ample time to assemble the entire day's scripts.

 

The following are our guidelines to creating a safe environment and effective flow for our competition.

Busses, Trailers & Support Vehicles

Busses will enter the north lot by coming down Mason Street and remain parked in this area throughout the competition.  Support vehicles and trailers will enter the north lot using the gate on Washington Street.  Please have your driver check-in at the gate and we will show you where to set up.

Restrooms

Restrooms near the north lot in the visitors concession stand will be open as well as the stadium restrooms. 

Visitor Side

The visitor side of the stadium is open to all bands while they are not performing.  This is also the best ‘dry’ location for group photo opportunities.  Bands are also welcome to join the home side, however if attendance is high, we may ask for your band to remain on the visitor side of the stadium.   

Home Side

Stadium pedestrian ramps will be closed during performances.  If you miss your opportunity, you may stand along the fence-line and wait for the on-field band to complete their performance before the ramps will re-open to walk-through traffic.

Warm-up

Your band will be escorted to the warm-up field by your band host.  Playing of instruments is allowed only in your band’s assigned area and only during your designated warm-up time.  This includes Pit as well as Drum Line and Color Guard.

Field Entrance & Exit

This information will be provided along with the site map the week prior to the event.

Pit

This area is NOT covered; please be advised that you will need to provide covering for your pit instruments in inclement weather. Location, load-in and load-out information will be provided with the site map the week prior to the event.

DVD’s & Judges Audio

Audio recordings of the judges comments will be provided to each director at the end of the competition (second performance). This will include two discs, one for the clinic and one for the competition performance. Each performance will be filmed and you will be provided one copy on DVD for your band at the end of the competition. Judges comments will be provided on standard play CD’s.  

Re-Entry

If you intend to leave the stadium at any time during the festival, please be sure to have your entry bracelet visable prior to re-entering the stadium.  Exit and Re-entry is only available through the gates near the ticket-booth.  Thank you for your understanding.

Outside Food & Stadium Concessions

We understand some groups may choose to provide lunch or snacks for band members.  There are also many options surrounding the stadium. Please consider promoting our on-site vendors to your band members, staff, chaperones and guests as well.  A percentage of the proceeds go to support the band through the Sumner Band Parents Association.   We appreciate your support!

Entry Tickets for Chaperones

One ticket for every 10 students will be given for chaperones. Any additional chaperones will be required to pay prior to entry.

Performances are timed

To keep the event running smoothly, the time clock on the West end of the field will start as your band enters the field.  Each band will have a total of 15 minutes to enter, perform and exit the field.  If your band exceeds the time allotted, it will be disqualified. 

Field Care and Requirements

Sunset Chev Stadium had a brand new track and turf field installed in the summer of 2012. We must treat it with care so it can be maintained for the intended life span of the surfaces.

Rules/guidelines for its use:

  1. No unprotected "Feet" on chairs, tents, props, equipment, anything making contact with the track or the turf, etc. for track or field.
  2. Anything moveable must have rubber wheels that are operating as designed - in good repair
  3. No motorized vehicles allowed
  4. Any damage to the turf or the track will result in a charge to the school causing the damage.
  5. No food or drinks are allowed on the track or field (other than water).  This includes sunflower seeds, peanuts, etc.
  6. Any garbage, etc. must be removed and placed in the proper receptacles

Instrument Repair

B Natural Music will be on site to help you with any instrument repairs that might be needed.  Their tent will be located in the vendor area near the home side entry gate.

Sunset Festival Of Bands
15127 Main St E, Suite 104 PMB 432
Sumner, WA 98390

Primary photography: Zora Fernandez
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